Payroll and Benefits Specialist

The King's University offers an exceptional liberal arts education from a Christian perspective. Located in Edmonton, Alberta, King's serves students from across Canada and around the world. Join a dedicated team who have a desire and common mission to see students grow in a dynamic and nurturing Christian environment. People who love working and succeed at King’s serve God gladly, work collaboratively, think creatively, and embrace diversity. Payroll and Benefits Specialist Full-time, Continuing POSITION SUMMARY The Payroll and Benefits Specialist is an integral part of the Human Resources Department at King’s and assists in the day-to-day efficient operation of HR. This position is accountable to administer the payroll function at King’s, assuring the accuracy of the payroll system. The position maintains and administers the university’s assigned payroll, time and attendance, employee self-service, benefits, pension and HR information systems, including employee records, routine configuration, reporting and user support. Technical issues are addressed collaboratively with IT and vendors. The Specialist is responsible for timely reconciliation of all general ledger accounts relating to payroll and will collaborate with the year-end auditors on all payroll matters. The Specialist also supports recruitment, onboarding, policy administration and other HR initiatives, and provides designated HR administrative backup. Priorities are coordinated with the Director of Human Resources to ensure payroll deadlines and essential employee services are maintained. KEY RESPONSIBILITIES Payroll • Manage timekeeping database for semi-monthly and monthly pay groups, including supervisor authorities, cost centres, annual set up of calendar year and Statutory Holidays, approvals and exporting of timecards. Edit and correct punch and timesheet errors as needed. • Manage payroll software including earnings and deduction code set -up; general ledger integration; department codes for costing; job position codes; salary grades and step maintenance. • Manage and document payroll exceptions and interruptions including parental leaves; temporary layoffs, sabbatical leaves, reduced workload, stipends, extra contracts, lieu time, garnishee, furlough and severance. • Collaborate with Finance for appropriate general ledger costing of wages for grants and other budget allocations. • Prepares all University payrolls using a computerized payroll system • Responsible for uploading payroll files to the bank for timely payment to employees. • Prepare, validate and transfer payroll journals and supporting data to the university’s financial system, working with Finance to resolve discrepancies. • Responsible for calculation of statutory payroll deductions and timely payment to Canada Revenue Agency via online banking • Responsible for corresponding with Canada Revenue Agency for payroll queries and exception reports • Responsible for new hire and termination procedures with respect to payroll. • Prepare and manage new hire templates in DocuSign

• Reconciles all payrolls, deductions and remittances for accuracy; • Responsible for all new year updating and end of year reporting, including but not limited to T4’s, WCB reporting, pension and benefit reporting. • Subscribe to and manage electronic reporting of T4’s, WCB annual reports (AB and BC), Records of Employment • Maintain applicable statutory rates and payroll parameters, and accurately record employee submitted tax forms and authorized deduction changes. • Assist with Canada Summer Jobs grant applications, hire packages, grant management and reporting • Update compensation grid as required. • Process annual compensation increases in SAGE HRMS and verifies accurate integration to payroll. • Reconcile payroll-related general ledger accounts in the university’s financial system and investigate and resolve discrepancies with Finance. • Prepare detailed reconciliations of T4 reporting to payroll records, CRA remittances and payroll - related general ledger balances • Prepare year-end working papers for payroll general ledger accounts in SAGE Finance. Prepare year - end calculations of accrued wages and vacation pay. Prepare year-end journal entries as required • Provide Finance with annual budget data for wages and benefits • Provide Finance with payroll data for F.I.R.S. reporting (Financial Information Reporting System -Gov AB) • Responsible for maintenance of employee files and archiving as required. • On going assessment of payroll practice and procedures. Prepare written procedures as required. • Apply approved employment terms, compensation arrangements and applicable collective agreement provisions where necessary, when processing payroll and benefits. • Identify and promptly escalate discrepancies, system issues and workload pressures that could affect payroll accuracy, compliance or deadlines. • Contribute payroll expertise to system improvements and implementation activities, including requirements review, testing, parallel payroll reconciliation and training, working with IT, implementation specialists and vendors, as necessary Benefits and Pension • Responsible for administering the benefit and Pension programs. • Calculate annual pension adjustment and add to employee T4’s • Report annual estimate of pensionable earnings for billing purposes. • Report annual reconciliation and verification of pensionable earnings • Manage pension billing changes for new hires, terminations, statutory leaves and changes in salary • Report salary changes, terminations and new hires to the benefit providers • Record all benefit contract changes in payroll data base, by employee. • Manage reporting of disability claims and related payroll transactions • “Reconcile Health Care Spending Account statements, funding and expenses with provider records and the university’s financial system, coordinating required adjustments with Finance Acquire external pension and benefit reports for year-end audit • Ensures all reporting is completed and accurate to the providers. Recruiting • Collects all employment contracts, confirming management approval. • On-board new employees in HRMS • Enter to payroll for processing. • Add to pension data base • Add to benefits date base • Obtain criminal record check • Add to HR Fundamentals data base and send policies for review

• Direct employee to HR site on Moodle for detailed instructions on time and attendance, employee self service and other payroll topics • Ensure all queries are answered in a timely manner HR Assistance • Participate in all HR programming • Support employee relations issues Training and support • Helps to train employees on Time and Attendance and Employee Self Service • Supports employees using King’s databases with setups, answering questions and helping with changes QUALIFICATIONS • Canadian Payroll Association/Carswell designation • Minimum of 5 years progressively responsible experience in payroll and Human Resources, or equivalent combination of experience and education required • Thorough knowledge of payroll policies and procedures and employment standards is required • Experience using computerized payroll, HR information, time and attendance and accounting systems, with good Excel skills for payroll validation, reconciliation and reporting • Ability to meet tight deadlines and handle multiple projects/tasks • Excellent communication and interpersonal skills • Ability to organize tasks and work efficiently and independently • A good understanding of Christian Higher education A condition of employment is assent to the University’s Christian Statement of Faith found at: https://www.kingsu.ca/about-us/careers The King’s University follows a standardized salary grid. The salary range for the position is $67,486 – 85,860/yr dependent on qualifications and experience. A comprehensive benefit package, pension, and generous vacation and time off are provided. Apply by submitting a resume and cover letter through our online portal at kingsu.ca/about-us/careers. Application Deadline: November 13, 2026 Human Resources The King’s University 9125-50 Street, Edmonton, Alberta T6B 2H3 E-mail: humanresources@kingsu.ca. Visit our web site at www.kingsu.ca. We appreciate all applicants for considering The King's University as a potential employer, however, only those considered for an interview will be contacted. The King's University respects, appreciates and encourages diversity. We welcome applications from all qualified individuals including members of visible minorities, Indigenous, First Nations, Metis, and Inuit peoples and persons with disabilities. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.