Budget and Accounting Technician (Internal only)

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 21,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking a Budget and Accounting Technician for a full-time continuing opportunity with our Budget and Resource Planning Department.

The Budget and Accounting Technician is accountable for contributing to the success of the University's mission by providing technical, financial, and administrative support to both the Budget and Resource Planning and Accounts Receivable functions. You will provide financial, budgeting, reporting, and administrative support to the Budget and Resource Planning team for assigned portfolios.

Key responsibilities include:

Budget Administration and Financial Support

• Supporting the preparation, maintenance, and monitoring of operating budgets for assigned portfolios;
• Contributing to the maintenance of budget working papers, supplementary, sorting, scheduling documentations, and financial records to ensure accuracy and completeness of budget and forecast information;
• Assisting with the preparation of annual budgets, quarterly forecasts, variance reports, and year-end financial reviews for assigned portfolios;
• Monitoring budget transactions and commitments within assigned portfolios to ensure expenditures are recorded appropriately and identifies discrepancies for review by the Financial Analyst or Senior Budget Officer;
• Preparing routine financial reports and reconciliations and assisting with gathering, validating, and organizing financial information required for budget planning and analysis within assigned portfolios; and

Position Management and Reporting

• Supporting the administration and monitoring of staffing budgets and position information across assigned portfolios;
• Maintaining position tracking schedules and staffing reports, including vacancies, new positions, reclassifications, organizational changes, and temporary staffing arrangements within assigned portfolios;
• Assisting with salary forecasting by maintaining staffing data, updating workforce planning tools, and monitoring position-related financial commitments across assigned portfolios; and
• Supporting the collection, compilation, validation, and analysis of data used in budget planning, forecasting, and reporting activities for assigned portfolios.

Billing and Accounts Receivable

• Providing accounts receivable and billing support in accordance with University policies, procedures, and established financial controls;
• Preparing and processing invoices for goods and services provided by the University and ensuring supporting documentation is complete and accurate;
• Monitoring outstanding accounts and performing collection activities, including account follow-up, documentation of collection efforts, and preparation of adjusting entries as required; and
• Preparing accounts receivable aging and dunning reports for review and generates past-due notifications for distribution to individuals and organizations.

Receive and Process Payments

• Processing and recording payments received by the University and ensuring transactions are coded accurately and recorded in the appropriate financial systems; and
• Receiving, recording, and depositing funds received by the University in accordance with established procedures and internal controls.

This position is for internal candidates only.

Skills

You will have:

• Strong analytical and problem-solving skills with the ability to investigate discrepancies, reconcile information, and identify solutions;
• The ability to synthesize financial and non-financial information and communicate findings effectively to both financial and non-financial stakeholders;
• Strong customer service, interpersonal, and communication skills with the ability to build positive working relationships with departments, students, employees, and external customers;
• The ability to organize, prioritize, and manage multiple competing deadlines during forecasting, budgeting, reporting, and accounts receivable cycles;
• Demonstrated ability to work independently and as part of a team while exercising sound judgment and initiative;
• Strong attention to detail and commitment to maintaining accurate financial and position-related records;
• The ability to maintain confidentiality and professionalism when handling sensitive financial and staffing information;
• Systems thinking skills to support continuous improvement of financial processes, workflows, and reporting tools;
• The ability to adapt to changing priorities and work effectively in a dynamic environment; and
• Intermediate proficiency in Microsoft Excel and Microsoft Word; experience with database queries and reporting tools would be considered an asset.

Qualifications

• A minimum of a post-secondary diploma in Accounting, Finance, Business Administration, or a related discipline.
• A minimum of three years' related experience in accounting, budgeting, financial reporting, accounts receivable, or a combination of these areas.
• Experience with accounts receivable processes, billing, collections, cash handling, account reconciliations, and financial reporting.
• Experience working with computerized financial systems and Microsoft Office applications, particularly Excel.
• The following would be considered assets:
  • Progress toward obtaining a professional accounting designation (CPA).
  • Experience with enterprise financial systems such as PeopleSoft Financials, Human Capital Management (HCM), and Enterprise Performance Management (EPM) systems.
  • Experience supporting budgets, position management, forecasting, or financial analysis.
  • Experience in a post-secondary institution, public sector organization, or other complex organizational environment.
• An equivalent combination of education and experience may be considered.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at careers@macewan.ca.

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to careers@macewan.ca so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact humanresources@macewan.ca and we will support you to the best of our ability.